JOB TITLE: Data Processing/Counselor Clerk 

WAGE/HOUR STATUS: Exempt

FUNDING SOURCE:  Local

PAY GRADE: 040 (213 Days)

REPORTS TO:    Principal

 

This position is eligible for a Letter of Reasonable Assurance

 

JOB GOAL:   Maintain accurate and complete schedule/grade records and assist counselors as needed; maintain confidentiality of information and records

 

 

QUALIFICATIONS:

Minimum Education/Certification:

High School Diploma or GED

 

Special Knowledge/Skills:

 

Knowledge of general office equipment

Effective organizational, communication, and interpersonal skills

Proficient keyboarding skills

Ability to operate computer/peripherals using a variety of basic applications

Ability to effectively use district programs after basic training and with reasonable help-desk assistance

 

Experience:

 

One year of clerical/secretarial experience or other equivalent experience or background.

 

MAJOR PERFORMANCE RESPONSIBILITIES AND DUTIES: 

1. Perform all clerical duties necessary to maintain accurate and complete student records, including, but not limited to, schedules, grades, and demographic information
2. Assist parents/guardians to verify documentation and complete enrollment forms; prepare initial cumulative record folder
3. Transfer and request student cumulative records and transcripts as students enter/withdraw within and outside the district
4. Assist counselors, students, teachers, and parents as needed
5. Assist in distribution of report cards and standardized testing results as directed
6. Assist in compiling information to be used in requested reports and correspondence
7. Perform receptionist duties in the office as needed
8. Maintain confidentiality of information and student records
9. Keeps informed of and comply with state, district, and school policies and regulations concerning primary job functions.

 

EQUIPMENT USED:

 

            Computer/peripherals, copier, multi-line telephone, and facsimile

 

WORKING CONDITIONS:

 

            Mental Demands/Physical Demands/Environmental Factors:

 

            Maintain focus while performing tasks with frequent interruptions

            Maintain emotional control under stress

            Repetitive hand motions

            Prolonged use of computer

            Move small stacks of student files

            Occasional travel within the district

 

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.