JOB TITLE:  Accounting Clerk                                                       

WAGE/HOUR STATUS: Non-Exempt

FUNDING SOURCE:  Local                                  

REPORTS TO:  Accounting Supervisor                             

PAY GRADE:  Salary Schedule 060 (230 Days)                                                                                           

DEPARTMENT:  Business Operations                               

DATE REVISED:  January 2022

 

A Letter of Assurance will be issued for this position.

 

PRIMARY PURPOSE: Administration of business office functions includes supervision of District petty cash and change order funds, review and posting of budget transfers and journal entries, answer questions and resolve problems from secretaries and cashiers, record campus and department activity from sales tax report, print shop invoices, catering invoices, postage charges, toll charges, and other department invoices and prepare a deposit for the administration building at least twice a week.

 

QUALIFICATIONS:

 

Minimum Education/Certification: 

High school diploma/ GED

 

Special Knowledge/Skills:

• Excellent organizational, communication, analytical and interpersonal skills
• Proficiency in use of personal computer and software to develop reports and spreadsheets
• Ability to work independently and efficiently
• Strong understanding of campus and department business-related tasks
• Ability to use 10-key calculator

 

Minimum Experience: 

Three years business or other equivalent experience or background

 

MAJOR RESPONSIBILITIES AND DUTIES:

 

1. Manage petty cash requests, follow-up on open petty cash vouchers and reconcile the administration building petty cash fund
2. Manage orders for campus petty cash and change funds before the start of school and oversee the return of funds at the end of school
3. Prepare the deposit for the administration building
4. Answer questions and resolve problems from secretaries and cashiers during the workday
5. Receive and reconcile the student activity club sponsor activity worksheet compared to the account trial balance
6. Request state sales tax reports from campuses to calculate and pay sales tax by the monthly deadline
7. Enter and upload bank positive pay files for accounts payable and payroll emergency checks not issued during normal check runs
8. Research and resolve deposit corrections received from the bank
9. Process activity fund budget transfers for campuses
10. Validate and enter journal entries received throughout the District
11. Allocate and post the costs from the District postage report
12. Review and pay toll road charges for District vehicles
13. Validate and post District print shop charges to the appropriate location
14. Confirm and post vehicle usage invoices received from Facilities
15. Validate and post catering and vending invoices
16. Assign and deliver Business Office receipt books to club sponsors
17. Order bank supplies including deposit bags, deposit slips and endorsement stamps
18. Other task as assigned

 

SUPERVISORY RESPONSBILITIES: 

            None

 

WORKING CONDITIONS:

 

Mental Demands/Physical Demands/Environmental Factors:   Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

 

Safety:  Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.